PT Terms and conditions

Brawn Personal Trainer Terms and Conditions

Last Updated: 2025/08/27

These Terms and Conditions govern the relationship between Brawn ("Brawn," "we," "us," or "our") and personal trainers ("PTs," "you," or "your") who use the Brawn platform to offer and deliver personal training services. By registering and using the Brawn platform as a PT, you confirm that you are at least 18 years old, legally capable of entering into this agreement, and agree to be bound by these Terms and Conditions.

Key Points Summary

  • PTs receive 75% of net revenue (after VAT and processing fees).
  • PTs are independent contractors, not employees.
  • Brawn acts as a commercial agent to manage bookings and payments.
  • PTs must maintain valid certifications and professional standards.
  • No-shows may incur a £20 penalty unless due to genuine emergencies.
  • PTs must disclose if Brawn-introduced clients are converted to direct clients.

1. Definitions

  • Platform: The Brawn digital service is used to manage personal training sessions.
  • Client: A member who books personal training services via Brawn.
  • Session: A scheduled personal training appointment.
  • Net Revenue: Revenue after deduction of VAT and payment processing fees.

2. Agreement to Terms

By registering as a PT and using the Brawn platform, you enter into a legally binding agreement with Brawn. If you do not agree to these Terms and Conditions, you may not use the platform.

3. Commercial Agent Authorisation

You appoint Brawn as your commercial agent under the UK's Commercial Agents (Council Directive) Regulations 1993, with authority to:

  • Negotiate terms, pricing, and scheduling with clients.
  • Conclude sales, accept bookings, and manage payments.
  • Administer subscriptions, cancellations, and refunds.
  • Collect payments, deduct platform fees and remit balances.
  • Perform administrative functions including client communication and record-keeping.

Brawn acts solely on your behalf and not on behalf of clients. Brawn agrees to act in good faith and with reasonable care in exercising its authority.

4. PT Credentials and Qualifications

You warrant that you hold and will maintain valid personal training certifications. You must notify Brawn immediately if your certification lapses or is revoked. Brawn may verify your credentials at any time.

5. Service Provision and Standards

You agree to:

  • Deliver safe, effective, and high-quality training.
  • Follow Brawn’s prescribed programs and tailor sessions to client needs.
  • Provide supervision and support during sessions.
  • Supply necessary equipment unless otherwise agreed.
  • Maintain professionalism and comply with health and safety regulations.

6. No-Show and Cancellation Policy

  • A "no-show" is defined as missing a scheduled session without 24 hours’ notice.
  • A £20 penalty may apply, plus direct costs incurred.
  • Penalties are not automatic and will be assessed based on reasonableness and frequency.
  • Emergencies (e.g., illness, family issues, transport failure) may exempt you from penalties.
  • You must notify Brawn as soon as possible in such cases.

You may appeal penalties within 7 days of notification.

7. Substitute PT Coverage

You are responsible for arranging a qualified substitute if you cannot attend a session. Substitutes must meet Brawn’s standards and agree to these Terms. You must notify Brawn of substitute details at least 24 hours in advance.

8. Payment Terms and Platform Fees

  • PTs receive 75% of net revenue.
  • Payments are made one week in arrears; payment day and timelines will be communicated.
  • Brawn will provide itemised statements upon request.
  • PTs may not accept direct payments from clients.
  • Platform fees and penalties will be deducted from collected revenue.

9. Session Management and Communication

  • You must notify Brawn of schedule changes with reasonable advance notice (minimum 48 hours recommended).
  • Until scheduling tools are available, changes must be communicated directly to Brawn.

10. Intellectual Property

You retain ownership of pre-existing IP. You grant Brawn a non-exclusive, royalty-free license to use content created for the platform (e.g., workout plans, videos) for platform operation and promotion. Brawn may not sell or sublicense your content without written consent.

11. Confidentiality

You agree to:

  • Keep client data confidential and use it only for training purposes.
  • Comply with GDPR and data protection laws.
  • Not disclose Brawn’s proprietary information to third parties.

12. Term and Termination

  • This agreement begins upon registration and continues until terminated.
  • You may terminate with 28 days’ written notice. Shorter notice may be considered if sessions are covered without disruption.
  • Brawn may terminate with 28 days’ notice or immediately for cause (e.g., breach, loss of qualifications).
  • Upon termination, you must cease using Brawn branding and return any provided materials.

13. Disclosure of Direct Member Conversion

You must disclose if a client introduced via Brawn becomes a direct client outside the platform. “Conversion” includes any paid training relationship initiated outside Brawn.

14. Indemnification

You agree to indemnify Brawn against reasonable and foreseeable claims, losses, or legal fees arising from your breach, negligence, or misconduct. This indemnity survives termination.

15. Limitation of Liability

Nothing limits liability for death, personal injury, or fraud.
To the extent permitted by law, Brawn is not liable for indirect or consequential damages. Total liability is capped at the platform fees paid by you in the 12 months prior to the claim.

16. Governing Law and Dispute Resolution

These Terms are governed by the laws of England and Wales. Disputes shall be resolved through mediation before court proceedings. Jurisdiction lies exclusively with the courts of England and Wales.

17. Uniform

Brawn will provide one complimentary co-branded t-shirt. Additional uniform items are your responsibility. You must maintain a professional appearance during sessions.

18. Independent Contractor Status

You are an independent contractor. This agreement does not create an employment relationship. You are responsible for your own taxes, National Insurance, and insurance. HMRC may assess the relationship based on actual working practices.

19. Changes to Terms and Conditions

Brawn may modify these Terms with at least 14 days’ written notice via email. Continued use of the platform after the effective date constitutes acceptance. You may reject changes by terminating your agreement before the effective date.

20. Contact

For questions or concerns, contact Brawn at support@brawn.co.uk 

By agreeing to these Terms and Conditions, you confirm your authority to enter into this agreement and accept all terms herein.